BSBWHS412 Assessment 2 Project Questions

Project Task 1: Identifying the Legislative Requirements for WHS in the Workplace

Section 1: Performance objective

Objectives: In this assessment task, you are required to demonstrate the skills and knowledge to assist with identifying the legislative requirements for WHS in a workplace.

Section 2 Assessment description

To complete this task, you are required to identify the legislative requirements for WHS in a simulated business.

You will need to:

• Access current WHS laws and related documentation relevant to the organisation’s operations
• Define duty of care for PCBUs/Employers and Workers/Employees as specified in WHS laws
• Identify the WHS/ OHS Regulator governing the WHS matters in your jurisdiction
• Analyse accessed information to determine legal requirements in the workplace
• Identify duties and obligations of individuals and/or parties as specified in WHS/ OHS laws
• Demonstrate the ability to assist with establishing workplace compliance with work health and safety (WHS) laws in relation to compliance matters within scope of own role.

Section 3 Assessment checklist

Task 1:

☐ Define WHS/OHS legislative requirements

☐ Advise the WHS legislative requirements applicable to the simulated business (JKL Industries)

Section 4 How to complete this task

Task requirements:

Please read the instructions carefully and take a step-by-step approach to complete the following required activities for this task.

1. Read the Learning Module Section 1 to Section 4.

2. Read the scenario below and ensure that you understand the task activities and requirements discussed:

Case Study: JKL Industries Background: JKL Industries is an Australian owned company selling forklifts, small trucks and spare parts to industry. You are employed as a Safety Officer at JKL Industries, which is located in your home State or Territory. The Branch Manager, Mike, has approached you with a critical task following a recent executive meeting. Scenario: Mike explains “Following a recent executive meeting, there’s growing concern about our branch’s safety performance. We’ve experienced another workplace injury at one of our sites, which has raised alarms about our compliance with Work Health and Safety (WHS) standards. The executive team is urging us to conduct a thorough WHS legislative compliance review. I need your expertise to assess our current WHS situation. Could you advise the WHS legislative requirements applicable to our branch?” Mike highlighted a significant issue: the branch has reported an unusually high number of incidents over the past six months, suggesting potential non-compliance with WHS legislation. For this study, you must identify and apply the Work Health and Safety (WHS) laws that are specific to your jurisdiction (your home State or Territory).

 

3. Your task begins by identifying and determining the Work Health and Safety (WHS) legislative requirements for JKL Industries.

4. Locate and document WHS/OHS Act and Regulations that apply to your jurisdiction (your home State or Territory):

5. Conduct research to locate the Work Health and Safety/ Occupational Health and Safety Act or Regulation/ s that apply to your jurisdiction (your home State or Territory). Record your findings in Appendix 1.

6. Provide the specific URL or citation of each source from which you accessed this information.

7. Correctly cite the full title of the Act or Regulation (including year of enactment and jurisdiction).

• Define specific Sections of the Act or Regulations for the following in Appendix 1:
• Note the Section and Name that outlines the Duty of Care for PCBUs/Employers

8. Identify and record the Section and Name establishing the Duty to Notify Incidents.

9. Identify the WHS/ OHS Regulator:

10. Research to find and record the name of the WHS/ OHS Regulator responsible for overseeing WHS matters in your jurisdiction (your home State or Territory):

11. Provide the URL or citation of the source where this information was found.

12. Describe the specific functions and powers of the identified WHS regulator.

13. Identify the relevant Codes of Practice or Compliance Codes for both First Aid and Manual Handling:

14. Locate on the WHS regulator’s website the respective First Aid and Manual Handling Codes of Practice or Compliance Codes relevant to JKL Industries for your jurisdiction (your home State or Territory).

15. Provide the URL or citation for where these Codes were accessed.

16. Provide a full title for both the First Aid and Manual Handling Code of Practice or Compliance Code.

17. Identify three (3) types of WHS records and/ or WHS information that JKL Industries must make accessible to workers/employees, such as specific WHS policies. Record these in Appendix 1.

18. Email the Branch Manager:

19. Draft an email to Branch Manager Mike, using the information gathered in Appendix 1.

20. In Appendix 2 draft an email to branch manager Mike, using the information gathered in Appendix 1. In doing so you must:

• Ensure the email is professional, clear and concise
• Provide the purpose of your email
• Give the legislative requirements applicable to JKL Industries (JKL is in your jurisdiction)
• Request access to the identified WHS records and/ or WHS information.
• Name the Regulator in your jurisdiction. Explain their functions and powers.
• Advise Mike that this authority can assist him in understanding and fulfilling JKL Industries’ legal obligations, offering further support if needed.

21. Submit completed Appendix 1 and Appendix 2. Ensure you keep a copy for your records.

Project Task 2: Assist with establishing WHS legislative compliance

Section 1: Performance objective

Objectives: In this assessment task, you must demonstrate the skills and knowledge to assist with establishing WHS legislative compliance.

Section 2 Assessment description

To complete this task, you are required to assess the WHS legislative compliance of the simulated business case.  You will need to:

• Identify and Assess WHS Non-Compliance: Carefully examine the simulated business case to identify any areas where the business does not comply with WHS legislation. Assess the severity and potential impact of these non-compliance issues.
• Determine Roles and Responsibilities: Identify the specific roles and responsibilities within the simulated business related to WHS compliance.
• Pinpoint Relevant WHS Policies and Procedures: Identify which WHS policies and procedures are applicable to the simulated business scenario.
• Document and Communicate the Compliance Assessment Outcome: Summarise your findings and conclusions regarding the WHS legislative compliance of the simulated business. Document your assessment and communicate the results to the key stakeholder(s) involved.

Section 3 Assessment checklist

Task 2:

☐ Assessment of WHS legislative compliance

☐ Communication with a key stakeholder

Section 4 How to complete this task

Task requirements:

Please read the instructions carefully and take a step by step approach to complete the following required activities for this task.

1. Read the Learning Module Section 1 to Section 4.

2. Read the following Case Study continued from Task 1. Ensure that you understand the WHS situation about JKL Industries based on the employee survey outcomes and site audit results:

Case Study continued from Task 1:
As part of the continuous evaluation at JKL Industries, Branch Manager Mike has initiated a detailed analysis of workplace health and safety (WHS) compliance at his branch, aligned to the legislative requirements outlined in Task 1. Your assignment involves conducting an employee survey and a site audit, with a focus on evaluating WHS practices and their conformity to the established legal standards. The tables below summarise the findings from these assessments. These tables are intended to assist you in assessing the WHS legislative compliance at the specified branch of JKL Industries.
Employee survey You have conducted an employee survey to collect data for determining WHS policy performance and designed a questionnaire to collect information on the WHS systems and procedures currently in place at all the JKL Industries branch sites. The following findings were determined: ·       5% of employees are aware of the WHS Policy; ·       2% of employees have been trained on or provided with a copy of WHS Policy; ·       56% of employees expressed concern about their safety at work.
Site audit results: Based on the employee survey, you decided to conduct a WHS audit to observe the WHS conditions and practice on two sites of the NSW branches. Issues identified through WHS Audit are outlined in the table below:
Area	Issues
Site safety	·       Some goods are being supplied in quantities that make lifting them very difficult. ·       No emergency preparedness posters are displayed in the Warehouse. ·       No safety audits or site inspections have been undertaken regularly. There is no planned Audit/ Inspection schedule.
Access to WHS related policy and information	·       Extensive Personal Protective Equipment (PPE) is provided, including hearing and eye protection, safety vests, hard hats. However, not all items are used all the time by staff. ·       Only a few safe working procedures are clearly visible or available. ·       No records about recent injuries reported. ·       Missing incident reports. ·       No staff noticeboard for safety information. ·       No first aid facilities and procedures.

WHS Training

·       No real training of staff – supervision more on sales and cost control, not WHS. ·       No induction of new staff on WHS. ·       No training records are kept of employees and subcontractors to provide evidence of WHS competencies.

 

3. You must now thoroughly review the results of the employee survey and site audit to assess the WHS legislative compliance based on the WHS legislative requirements established in Task 1. In doing so, you must:

1. Based on the JKL Industries case study, identify three (3) specific instances where the company’s practices or conditions fail to comply with the WHS legislative framework established in Task 1.
2. For each breach identified, you must provide a comprehensive evaluation that includes:
   • Clearly describe the failing (e.g., “Failure to provide accessible WHS policies to workers”).
   • Cite the specific section of the relevant WHS Act or Regulation that is being breached. You must reference the actual legislation from your jurisdiction, not just a general principle.
3. Based on the three (3) WHS breaches identified in the previous question, identify the relevant stakeholders’ duties and obligations cited in the WHS Act applicable to JKL Industrial branch.
4. Based on all Survey and Audit data and information provided, identify five (5) WHS policies and procedures that JKL Industries must develop, implement, and make accessible to all employees based on its operations.

4. In no less than 50 words, identify and discuss two (2) recommended ways for the Branch Manager at JKL Industries to provide the relevant WHS policies and procedure information to its employees.

5. Identify and discuss two (2) training programs that you would recommend for the JKL Industries Branch Manager to implement and to address the identified non-compliance. For each recommended program, your response must clearly describe:

1. 1. The nature and scope of its outcomes and content;
   2. How it specifically addresses the identified WHS training needs of the work team;
   3. How it specifically meets legislative requirements; and
   4. The organisational policy and procedures (organisational requirements) relevant to the training needs identified.

6. In no less than 50 words, identify and discuss one (1) strategy that you would recommend for JKL Industries to implement to ensure its WHS compliance.

7. Compose an email to Branch Manager Mike in the space provided in Appendix 4. In your email, you must refer to the assessment of WHS legislative compliance at the JKL Industries branch (as detailed in Appendix 3).

1. 1. Ensure the email is professional, clear and concise
   2. Summarise the purpose of this email
   3. Describe three (3) specific WHS compliance breaches identified through the audit and survey
   4. Reference the relevant WHS legislation in your jurisdiction (e.g., Work Health and Safety Act 2011) of requirement for providing adequate training. Connect this requirement directly to one proposed training program.
   5. Discuss your recommended strategy for JKL to implement to meet their WHS compliance obligations
   6. Seek approval for implement the developed training program.

8. Submit completed Appendix 3 and Appendix 4. Ensure you keep a copy for your records.

Project Task 3: Assist with maintaining WHS legislative compliance

Section 1: Performance objective

Objectives: In this assessment task, you are required to demonstrate the skills and knowledge in assisting with maintaining WHS legislative compliance.

Section 2 Assessment description

To complete this task, you are required to

• Develop a First Aid Response Procedures in alignment with WHS legislative requirements to address emergency planning requirements to the simulated business.
• Conduct a Training Session: facilitate a training session for a team member, focusing on the newly developed first aid response procedures.
• Assist in monitoring the implementation of new first aid response procedure.

Section 3 Assessment checklist

Task 3:

☐ Develop a First Aid Response Procedure to comply with First Aid requirements in your jurisdiction

☐ Develop a Training Session PowerPoint Presentation Kit

☐ Facilitate a Training Session role play.

Section 4 How to complete this task

Task requirements:

Please read the instructions carefully and take a step by step approach to complete the following required activities for this task.

1. Read the Learning Module Section 1 to Section 4.

2. Refer to the studies completed in Task 1 and Task 2 at the JKL Industries branch. Your next objective is to develop a First Aid Response Procedures. These procedures are essential for helping the branch maintain compliance with the First Aid requirements as outlined in the First Aid Code of Practice or Compliance Code identified in Task 1.

To achieve this, you are required to document the following in Appendix 5:

1. Define the Compliance document: Outline the First Aid Code of Practices or Compliance Code that JKL Industries must comply with.
2. Practices or Arrangements: In no less than 100 words, describe three (3) practices or arrangements that must be implemented to ensure compliance with First Aid requirements in your jurisdiction (i.e. your home State or Territory).
3. Procedures: Outline the specific action steps stakeholders must take to implement each of the three (3) practices or arrangements described in your response above.
4. Responsible stakeholders: List ALL relevant stakeholders typically involved in implementing the First Aid Response Procedures identified in your responses above; and specify the PCBU/ Employer’s duty to provide first aid described in the governing WHS/ OHS Act and/ or Regulation/s.
5. Training requirements: Outline all First Aid Training requirements detailed in the First Aid Code of Practice or Compliance Code identified in your response above, including training for workers/employees and nominated first aiders (first aid officers).
6. Reporting and communication: Identify and describe three (3) methods you would use to communicate the specified First Aid requirements to the stakeholders identified in your sub-task (c) response above. You must include the details of injury or illness reporting timeframe and methods applicable to your state or territory.
7. Review and monitoring: Identify and describe three (3) methods and time frames on you would monitor and review implementation and maintenance of the First Aid practices or arrangements specified in your sub-task (a) response above.

3. To ensure the successful implementation of the First Aid Response Procedures outlined above, you are required to prepare and facilitate a Training Session for team members. This is crucial for meeting legislative requirements and equipping team members with the essential knowledge and skills needed to respond effectively in first aid situations.

This requires you to prepare a PowerPoint Presentation kit of no less than 10 slides in Appendix 6. Your Kit must be based on the work completed in Appendix 5.

Support guide: Create a presentation in PowerPoint

4. Facilitate the training session to one (1) team member for no less than 5 to 10 minutes (role-play). In your Training Session, ensure that you use the PowerPoint presentation kit to facilitate the training in:

1. 1. Introduce the session and its importance.
   2. JKL Industries first aid practices/ arrangements
   3. Action steps required to be taken to implement first aid response procedures
   4. Relevant stakeholders and their duties, obligations and rights
   5. Training requirements
   6. First Aid Response Procedure monitoring and review specifications
   7. “Question and Answer” component
   8. Conclude by summarising one key takeaway for employees.

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