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Flowchart Travel Reimbursement Assignment Task Questions and Answers
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Listen to the Flowchart lecture (with PowerPoint) found in MODULES. Complete your flowchart and upload it by the due date/time (no matter the tool you use, you may submit. pdfs only).
Below are the requirements that will help you build your flowchart.
Employees submit travel reimbursement forms for expenses incurred on authorized business trips more than 50 miles from the workplace.
The reimbursement request must be on the proper form and must be submitted within 45 days of travel; otherwise, the employee’s manager must approve the late submission for reimbursement.
All authorized business trips appear on the company’s travel calendar. Employees must submit supporting receipts for any expense over $75.
The company follows the federal guidelines for reimbursement — that is, there are maximum allowable reimbursement amounts for lodging and all meals are provided within the “M&IE” (Meals and incidental expenses*).
IF the employee attends an event (e.g., conference) and any meals are provided as part of the cost of the conference, the per diem reimbursement must be reduced as per the GSA guidelines.
All air travel must be coach-class (or lower); vehicle mileage is reimbursed at the current IRS rate.
All reimbursement requests which meet the rules are paid; reimbursements which do not meet the rules are returned as “disapproved”; reimbursement for amounts different than the amounts submitted require the accountant to send an email to the employee explaining the difference(s).
*Tipping is not a reimbursable expense; it is assumed included in the “incidental expense” portion of M&IE.
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